Corsenside Parish Council | Model Publications

Freedom of Information: Model Publication Scheme

You have the right to ask to see recorded information held by public authorities. The Freedom of Information Act (FOIA) give you the right to see information.

Information available from Corsenside Parish Council (CPC) under the model publication scheme:

Class1 -
Who we are and what we do

(Organisational information, structures, locations and contacts)

This will be current information only. N.B. Councils should already be publishing as much information as possible about how they can be contacted. -

Meeting minutes available on noticeboards & on the Parish Council website.

Councillor contacts on notice boards & website.

Northumberland County Council website.

Who’s who on the Council and its Committees - (As above)

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used) -

Minutes (clerks), agenda’s (clerks), notice board contact list & website. Only clerks e-mail available on CPC website.

Location of main Council office and accessibility details - N/A

Staffing structure - Clerk is the only employee

Class 2 – Costs assosiated with all Class 2 requests: First 10 sheets free, 5p/sheet thereafter.

What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum - Hard copies on request to clerk.

Info by e-mail. Audit notice placed on notice board.

Audit & Financial info on CPC website

Annual return form and report by auditor - Hard copy on request to clerk. Results on website & minutes

Finalised budget - Hard copy or e-mail on request to clerk.

Precept - Hard copy or e-mail on request to clerk.

Borrowing Approval letter - N/A

Financial Standing Orders and Regulations - Hard copy or e-mail on request to clerk. Available here.

Grants given and received - Minutes (hard copies or e-mails on request to clerk). Minutes on CPC website. List of expenses published on CPC website annually

List of current contracts awarded and value of contract - Minutes, hard copies or e-mails on request to clerk.

Members’ allowances and expenses - Minutes, hard copies or e-mails on request to clerk. Expenditures published on CPC website annually

Class 3 –

What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Parish Plan Very detailed 2007 Parish Plan available here.

Annual Report to Parish or Community Meeting (current and previous year as a minimum) - Minutes (usually May). Hard copies or e-mail available on request to clerk. Available here. Cost for hard copy- first 10 sheets free, 5p/sheet thereafter.

Quality status - N/A

Local charters drawn up in accordance with DCLG guidelines - N/A (There is a Northumberland wide charter revised by NCC)

Class 4 – How we make decisions (Decision making processes and records of decisions) Current and previous council year as a minimum - Corsenside Parish Council follow guidelines drawn up in our Code of Conduct and Standing Order when making decisions. Specific decisions can be viewed in minutes.

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) - Agenda’s (made available at least 4 days before meetings) on notice boards and via website. Dates of next meeting published on previous minutes and on website.

Agendas of meetings (as above) - Agenda’s (made available at least 4 days before meetings) on notice boards and via website.

Minutes of meetings (as above) – NB this will exclude information that is properly regarded as private to the meeting. - Available to view on CPC website & notice boards. Draft minutes are displayed asap after a meeting and replaced with the final version at a later date. Minutes can be e-mailed on request to the clerk. Hard copies can be made available on request to the clerk. Cost for hard copies - first 10 sheets free, 5p/sheet there after

Reports presented to council meetings - NB this will exclude information that is properly regarded as private to the meeting. - Via minutes

Responses to consultation papers - Via minutes. Planning comments found on NCC website

Responses to planning applications - Via minutes and can currently be viewed on Northumberland County Council website.

Byelaws - N/A

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only - Available via hard copy and e-mail on request to the clerk (First 10 sheets free, 5p/sheet there after). Some available via CPC website.

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

- Available via hard copy and e-mail on request to the clerk. Committee info – will be made available when committees are in progress. Clerk is Financial Officer. Some available via CPC website. First 10 sheets free, 5p/sheet there after

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

- Available via hard copy and e-mail on request to the clerk. Some available via CPC website.

Information security policy - As Data protection policy

Records management policies (records retention, destruction and archive) - CPC follow guidance on records management policies recommended by NALC

Data protection policies - Available via hard copy or email on request to clerk

Schedule of charges (for the publication of information) - Available via hard copy and e-mail on request to the clerk.

Class 6 – Lists and Registers

Currently maintained lists and registers only -

(Hard copy or website; some information may only be available by inspection)

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) Current serving Councillor’s available via notice boards, CPC website and NCC website.

Assets Register Hard copy or e-mail on request to clerk. CPC website First 10 sheets free, 5p/sheet there after

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) N/A

NCC website First 10 sheets free, 5p/sheet there after

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

(Hard copy or website; some information may only be available by inspection)

Allotments - N/A

Burial grounds and closed churchyards - N/A

Community centres and village halls - N/A

Parks, playing fields and recreational facilities Inspection Reports available via hard copy.

Safety check available via e-mail. First 10 sheets free, 5p/sheet there after

Seating, litter bins, memorials and lighting Info contained on Assets Register, can be viewed on CPC website. Sent via e-mail if request made to clerk. Annual checks carried out

Bus shelters Info contained on Assets Register, can be viewed on CPC website. Annual checks carried out

Markets N/A

Public conveniences N/A

Agency agreements N/A

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g., burial fees) N/A

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

*Please note, the first 10 sheets are free, 5p per sheet charge thereafter. If requesting different documents, the cost of 10 sheets will be deducted from the total amount of documents requested, not 10 sheets per document

Contact details:

Christine Woodcock, Corsenside Parish Clerk, 07737518867

corsensideparishclerk@hotmail.com

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE DESCRIPTION BASIS OF CHARGE

Disbursement cost Photocopying @ 5p per sheet (black & white). First 10 sheets free. 500 sheets of paper cost £2.50. Therefore, costing 5p/sheet. Good will gesture to supply first 10 sheets free.

Photocopying @ p per sheet (colour) 500 sheets of paper cost £2.50. Therefore, costing 5p/sheet. Good will gesture to supply first 10 sheets free.

Postage Actual cost of Royal Mail standard 2nd class. Weight and size dependant.

Statutory Fee In accordance with the relevant legislation (quote the actual statute)

* The actual cost incurred by the public authority