Clapham has a new website to keep you up to date with all the latest Council and village news. Please go to
www.clapham-pc.gov.uk
Council agendas, minutes, payments over £100, Community Infrastructure Levy reports and audit reports are available on the Library Page
Information available from Clapham Parish/Community Council under the model publication scheme
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Information to be published
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How the information can be obtained
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Cost
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Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only
N.B. Councils should already be publishing as much information as possible about how they can be contacted.
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(hard copy and/or website)
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Who’s who on the Council and its Committees
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Newsletter, Website
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free
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Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))
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Newsletter, Website
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free
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Location of main Council office and accessibility details
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Website,
Contact Clerk |
free
5p per sheet |
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Staffing structure
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Contact Clerk
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5p per sheet
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Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum
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(hard copy and/or website)
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Annual return form and report by auditor
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Contact Clerk
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5p per sheet
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Finalised budget
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Website (minutes)
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free
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Precept
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Website (minutes)
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free
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Borrowing Approval letter
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N/A
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Financial Standing Orders and Regulations
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Contact Clerk
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5p per sheet
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Grants given and received
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Website (minutes)
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free
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List of current contracts awarded and value of contract
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Website (minutes) Contact Clerk
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free
5p per sheet |
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Members’ allowances and expenses
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N/A
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Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
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(hard copy or website)
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Parish Plan (current and previous year as a minimum)
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Contact Clerk
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5p per sheet
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Annual Report to Parish or Community Meeting (current and previous year as a minimum)
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Website (minutes)
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free
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Quality status
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N/A
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Local charters drawn up in accordance with DCLG guidelines
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N/A
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Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum
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(hard copy or website)
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Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)
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Website (diary)
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free
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Agendas of meetings (as above)
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Notice Board, Website
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free
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Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.
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Notice Board, Website
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free
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Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.
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Website (minutes)
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free
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Responses to consultation papers
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Website (minutes)
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free
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Responses to planning applications
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Website (minutes)
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free
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Bye-laws
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Contact Clerk
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free
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Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only
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(hard copy or website)
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Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers Code of Conduct Policy statements
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Contact Clerk Contact Clerk N/A Contact Clerk Contact Clerk
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5p per sheet
5p per sheet “ “
“ “
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Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)
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Risk Assessment, Contracts – Contact Clerk Contact Clerk Contact Clerk Contact Clerk Contact Clerk Contact Clerk |
5p per sheet
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“ “ “ “ “ “ “ “ “ “ |
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Information security policy
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Contact Clerk
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5p per sheet
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Records management policies (records retention, destruction and archive)
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Contact Clerk
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5p per sheet
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Data protection policies
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Contact Clerk
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5p per sheet
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Schedule of charges ) for the publication of information)
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Website
Contact Clerk |
free
5p per sheet
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Class 6 – Lists and Registers
Currently maintained lists and registers only
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(hard copy or website; some information may only be available by inspection)
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Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)
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Register of Electors – Post Office, Methodist Church, Village Hall
Burial Registers – Contact Clerk |
Free
5p per copy
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Assets Register
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Contact Clerk
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5p per sheet
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Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)
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N/A
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Register of members’ interests
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Bedford BC/Unitary
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Not Known
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Register of gifts and hospitality
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Bedford BC/Unitary
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Not Known
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Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
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(hard copy or website; some information may only be available by inspection)
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Allotments
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Contact Clerk
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5p per sheet
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Burial grounds and closed churchyards
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Contact Clerk
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5p per sheet
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Community centres and village halls
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N/A
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Parks, playing fields and recreational facilities
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Contact Clerk
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5p per sheet
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Seating, litter bins, clocks, memorials and lighting
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Contact Clerk
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5p per sheet
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Bus shelters
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Contact Clerk
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5p per sheet
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Markets
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N/A
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Public conveniences
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N/A
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Agency agreements
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Grass Cutting – Contact Clerk
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5p per sheet
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A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)
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Burial fees, Garage rents, Parking permit fees, Allotment fees, Football pitch fees – Contact Clerk
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5p per sheet
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Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above
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Contact details: Clerk to the Council
Mrs. Ann Paice
Village Hall
Mrs. Ann Paice
Village Hall
High Street
Clapham
Bedford
MK41 6BS
Telephone – 01234 346366
Email – claphampc@btinternet.com
SCHEDULE OF CHARGES
This describes how the charges have been arrived at and should be published as part of the guide.
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TYPE OF CHARGE
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DESCRIPTION
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BASIS OF CHARGE
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Disbursement cost
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Photocopying @ 5p per sheet (black & white)
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Actual cost 5p*
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Photocopying @ £1.00 per sheet (colour)
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Actual cost £1.00*
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Plus
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Postage – weight and size
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Actual cost of Royal Mail standard 2nd class
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Statutory Fee
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Clerk’s Time - £14 p.h. pro rata
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In accordance with the relevant legislation -Freedom of Information Act
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Other
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* the actual cost incurred by the public authority
Council Landholdings
Council is sole Trustee of the King George V Playing Field and Millennium Park
Description Identification Value Location
Allotments Community asset £1 Off High Street, Clapham
Cemetery Community asset £1 Green Lane, Clapham
Riverside Garden Community asset £1 High Street, Clapham
Burial Ground
(leased) Community asset £1 Milton Road, Clapham
King George V
Playing Field Community asset £1 Off High Street, Clapham
Millennium Park Community asset £1 Off High Street, Clapham
