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Council agendas, minutes, payments over £500, Community Infrastructure Levy reports and Village News are available on the Library Page

 

 

Information available from Clapham Parish/Community Council under the model publication scheme
 
Information to be published
How the information can be obtained
Cost
Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)
 
This will be current information only
                                   
N.B. Councils should already be publishing as much information as possible about how they can be contacted.
(hard copy and/or website)
 
Who’s who on the Council and its Committees
Newsletter, Website 
free
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))
Newsletter, Website 
free
Location of main Council office and accessibility details
Website,
Contact Clerk
free
5p per sheet
Staffing structure
Contact Clerk 
5p per sheet

 
Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
 
Current and previous financial year as a minimum
(hard copy and/or website)

 
 
Annual return form and report by auditor
Contact Clerk
5p per sheet
Finalised budget
Website (minutes)
free
Precept
Website (minutes)
free
Borrowing Approval letter
N/A
 
Financial Standing Orders and Regulations
Contact Clerk 
5p per sheet
Grants given and received
Website (minutes) 
free
List of current contracts awarded and value of contract
Website (minutes) Contact Clerk 
free
5p per sheet
Members’ allowances and expenses
N/A
 

 

 
 
Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
 
(hard copy or website)
 
Parish Plan (current and previous year as a minimum)
Contact Clerk 
5p per sheet
Annual Report to Parish or Community Meeting (current and previous year as a minimum)
Website (minutes) 
free
Quality status
N/A
 
Local charters drawn up in accordance with DCLG guidelines
N/A
 
 
Class 4 – How we make decisions
(Decision making processes and records of decisions)
 
Current and previous council year as a minimum
 
(hard copy or website)
 
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)
Website (diary)
free
Agendas of meetings (as above)
Notice Board, Website 
free
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.
Notice Board, Website 
free
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.
Website (minutes) 
free
Responses to consultation papers
Website (minutes)
free
Responses to planning applications
Website (minutes)
free
Bye-laws
Contact Clerk
free
 
 
 
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
 
Current information only
 
(hard copy or website)
 
Policies and procedures for the conduct of council business:
 
Procedural standing orders

 
Committee and sub-committee terms of reference

Delegated authority in respect of officers
Code of Conduct

 
Policy statements                                                                                         


Contact Clerk

Contact Clerk

N/A
Contact Clerk

 
Contact Clerk
 
 
5p per sheet
5p per sheet

 
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   “ “
Policies and procedures for the provision of services and about the employment of staff:
 
Internal policies relating to the delivery of services

 
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)



Risk Assessment, Contracts – Contact Clerk
Contact Clerk
Contact Clerk
Contact Clerk
Contact Clerk
Contact Clerk

 
 
 
 
5p per sheet
   “ “
   “ “
   “ “
   “ “
   “ “
   “ “
Information security policy
Contact Clerk
5p per sheet
Records management policies (records retention, destruction and archive)
Contact Clerk
5p per sheet
Data protection policies
Contact Clerk
5p per sheet
Schedule of charges ) for the publication of information)
Website
Contact Clerk
free
5p per sheet

 
Class 6 – Lists and Registers
 
Currently maintained lists and registers only
 
(hard copy or website; some information may only be available by inspection)
 
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)
Register of Electors – Post Office, Methodist Church, Village Hall
Burial Registers – Contact Clerk
Free
 
 
5p per copy
Assets Register
Contact Clerk
5p per sheet
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)
N/A
 
Register of members’ interests
Bedford BC/Unitary
Not Known
Register of gifts and hospitality
Bedford BC/Unitary
Not Known

 
Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
 
Current information only
 
(hard copy or website; some information may only be available by inspection)
 
Allotments
Contact Clerk
5p per sheet
Burial grounds and closed churchyards
Contact Clerk
5p per sheet
Community centres and village halls
N/A
 
Parks, playing fields and recreational facilities
Contact Clerk
5p per sheet
 
Seating, litter bins, clocks, memorials and lighting
Contact Clerk
5p per sheet
Bus shelters
Contact Clerk
5p per sheet
Markets
N/A
 
Public conveniences
N/A
 
Agency agreements
Grass Cutting – Contact Clerk
5p per sheet
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)
Burial fees, Garage rents, Parking permit fees, Allotment fees, Football pitch fees – Contact Clerk
5p per sheet


 
 
 
Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above
 
 
 
Contact details: Clerk to the Council
                              Mrs. Ann Paice
                              Village Hall
                              High Street
                      Clapham
                              Bedford
                     MK41 6BS
 
         Telephone – 01234 346366
 
         Email – claphampc@btinternet.com
 
 
 
 
 
 
 
 

 

SCHEDULE OF CHARGES
 
This describes how the charges have been arrived at and should be published as part of the guide.
 
 
TYPE OF CHARGE
DESCRIPTION
BASIS OF CHARGE
Disbursement cost
Photocopying @ 5p per sheet (black & white)
Actual cost 5p*
 
Photocopying @ £1.00 per sheet (colour)
Actual cost £1.00*
 
Plus
 
 
Postage – weight and size
Actual cost of Royal Mail standard 2nd class
 
 
 
Statutory Fee
 
 
 
Clerk’s Time - £14 p.h. pro rata
In accordance with the relevant legislation -Freedom of Information Act
 
 
 
Other
 
 
 
 
 
 
 
 
* the actual cost incurred by the public authority
 



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