Skidby Parish Council | Community Emergency Plan

Reviewed 13/8/2019 Signed…………………….

SKIDBY PARISH COUNCIL

COMMUNITY EMERGENCY PLAN

SKIDBY PARISH COUNCIL EMERGENCY PLAN

Foreword

Skidby Parish Council has produced this document to provide a ‘catalogue’ of information and procedures, with handy points of reference which may be consulted both at the beginning of and at any time during the course of a major incident.

This document is issued to key individuals within the Parish of Skidby to assist in the recovery from such incidents in the minimum amount of time, with minimum disruption and at minimum cost.

The material contained in this document has been culled from a variety of sources and contributions as to future amendments and additions would be welcome. These should be directed to the Clerk of Skidby Parish Council.

It is important that this document is seen solely as an Aide Memoire and not as a ‘catch all’ compendium. It is a source of considerable assistance which can help you respond to any major incident.

Skidby Parish Council

1. Introduction

The initial response to a major incident should be provided by the Police, Fire and Ambulance services who will call for support and assistance from East Riding of Yorkshire Council as appropriate.

However, the flooding in June 2007 showed the need for Skidby Parish to have procedures in place for supporting the community, working in co-ordination with East Riding of Yorkshire Council and the emergency services in the event of any major incident.

We should be able to act faster than many of the responding organisations, as we have local knowledge contained within this Plan that could prove invaluable during the response to a major incident.

This means that anyone with a copy of this Plan can pick it up and use it. Even people new to the area will have a full knowledge of where to go for resources.

2. Aim

Our aim has been to plan properly for foreseeable circumstances and learn lessons from previous incidents whilst adopting a rational and logical decision making process that will make our plan work. Skidby Parish Council will monitor and evaluate this Plan. If it is not current or it is flawed we will rewrite it.

3. Plan Ownership & Document Control

Skidby Parish Council owns this Plan and its contents and it is their responsibility to ensure it is accurate and up to date. Skidby Parish Council will review this plan at least annually.

Section 1: Activation

When the Plan will be Activated
This plan will be activated when at least Two Members of Skidby Parish Council consider it necessary to take action in response to an incident, and when action cannot be taken effectively without triggering the arrangements outlined in this document.

Responsibility for Activating the Plan

Any two of the following people can activate this emergency plan:

Chairman (P Roustoby), Vice Chairman (L Varey) keyholder
Councillors G Foster, M Hall, T Hasnip Key Holder A Hunsley Key Holder S Hooker, Key Holder, P Woods and P Young

PLAN MAINTENANCE SECTION 2

The plan shall be revised / updated and exercised annually, usually via a desk top exercise.

How the Plan will be Activated

This plan will be activated when two of the persons listed above/section 2 decide that the plan should be triggered, and begin to follow the initial actions checklist in Section 3.

If the incident involves a flooding event the action plan at Section 4 should be followed.

Skidby Parish Council Members May 2018:-

Chairman

Peter Roustoby, Westfield Farm, Skidby 07929 006997

Vice Chairman

Lynda Varey, Lowfields, Skidby, HU16 5SR 01482 876641

Parish Councillors

Angela Hunsley, Far Stions Farm, Eppleworth 01482 848240

George Foster, 44 Main Street, Skidby 01482 875309

Sarah Hooker, 22 Orchard Road, Skidby 07772 719551

Paul Woods, 26 Main Street, Skidby 01482 846905

Marcus Hall Eppleworth Wood Farm, Eppleworth 01482 876023

Tom Hasnip, 38 Trinity Garth, Skidby 01482 846502

Pauline Young, 7 Main Street, Skidby 01482 845507

East Riding of Yorkshire Council – Dale Ward Councillors

Terry Gill, 74 Spindlewood, Elloughton 01482 666924

Pat Smith, 36 Drovers Road, Elloughton 01482 666785

Richard Meredith, Peggy Farrow House, Elloughton 07824 559448

Clerk to Skidby Parish Council

Vacant position

Section 3: Initial Actions

Initial Actions

Assess the nature and scale of the incident AND Take Charge

What has happened - Crashed aircraft, natural disaster (severe weather)

Where - Location - be as precise as possible.

Casualties - Numbers - few or many.

Fire - Extent/likelihood

Services Required - Fire, Ambulance, Police, East Riding of Yorkshire Council, public utilities.

Access - Advise best routes to and from site.

Make contact with the Emergency Services and East Riding of Yorkshire Council (if appropriate) and pass on this information.
Identify hazards/causes of further problems and minimise their effect - for example if flooding, arrange for drains and gullies to be cleared and initiate any remedial work that may be required e.g. clearing the grills.
Inform the Emergency Management Team Members (see Section 2)
Gather as much information about the situation as possible and commence a log of events. Do you need to consider evacuation? Is it necessary? Remember it is the owner’s decision to evacuate from premises, but you can advise them. Identify safe exits for evacuation and arrange a SAFE evacuation assembly point.
Agree and establish a Command Centre (see Section 2).
Open Emergency accommodation and ensure you have a power supply, heat and arrange food supplies (if not readily available).
Vulnerable members of the community, identified in Section 5, will need to be contacted as appropriate and advice /assistance should be offered.
Emergency Medical Care members of the community identified in section 6 are those qualified to provide emergency medical care.

Arrange for the community resources /organisations identified in Section 6 to be made available as necessary.
Make provision for livestock and pets. What animals are at risk? Arrange for relocation.

Section 4: Initial Actions FOR A FLOODING INCIDENT

Contact Details East Riding of Yorkshire Ward Councillors

Ward Councillors

Phone

Work/Fax

Mobile

Cllr. Terry Gill

74 Spindlewood

Elloughton,

BROUGH,

East Yorkshire HU15 1LL

e-mail councillor.gill@eastriding.gov.uk

Cllr. Richard Meredith

Peggy Farrow House,

Elloughton Dale,

Elloughton,

BROUGH,

East Yorkshire HU15 1QB

e-mail councillor.meredith@eastriding.gov.uk

Cllr. Pat Smith

36 Drovers Rise,

Elloughton,

BROUGH,

East Yorkshire HU15 1LN

e-mail smith36@smith36.karoo.co.uk

01482 666924

07824559448

01482 666785

SECTION 5 EMERGENCY INCIDENT CONTROL ROOM

The Incident Room shall be:-

SKIDBY VILLAGE HALL

CHURCH RISE

SKIDBY

EAST YORKSHIRE

HU16 5TG

For duties in the Incident Room, during an emergency, see appendix B

An Emergency Box shall be held on the premises with a minimum content of:

A copy of this plan A copy of the electoral roll for the parish

A map of the parish A wind up radio

A wind up torch A first aid kit

A number of fluorescent jackets

Paper, pens and clipboard

A whistle

KEY EMERGENCY CONTACT DETAILS

Fire, Police, Ambulance 999 Castle Hill Hospital 01482 875875

Police Non-Emergency 101 Hull Royal Infirmary 01482 328541

Gas Supply 0800 111 999 East Riding Council 01482 393939

Yorkshire Water 0845 1242424 Environment Agency 0345 9881188

Electricity Supply 0800 375675 K C Operator 194

NHS Direct 111 KC Line Fault 151

EMERGENCY SHELTER

If evacuation to an Emergency Shelter is required, the principal site shall be:

SKIDBY VILLAGE HALL, CHURCH RISE, SKIDBY

For keys contact a keyholder - Peter Roustoby 07929 006997

The Village Hall also has a key safe which T Hasnip, A Hunsley and L Varey has the code for entry.

If the Village Hall is not available, or additional space is required, the following have been offered for emergency assistance:

Skidby Playing Field Pavilion, Manor Garth, Skidby

Skidby Lakes Golf Club, Wood Hill Way, Cottingham 01482 844270

Little Weighton Village Hall, Old Village Road,Little Weighton 01482 844461(Mrs P Campbell)

EMERGENCY SUPPLIES

The following have indicated that they could provide emergency supplies:

Morrisons, Victoria Road, Beverley 01482 870087

Waitrose, Willerby Retail Park 01482 655266

Co operative, Hallgate, Cottingham 01482 848203

Aldi, Great Gutter Lane, Willerby 08444068800

Lidl, Great Gutter Lane, Willerby 08704441234

KEY COMMUNITY RESOURCES

Amateur radio: Ring East Riding Council for details of “Ray Net”

Blankets: Will be available from The Old Vicarage Residential Home 01482 876633

Counselling: The following have indicated that they could be available for advising distressed persons in an emergency:

Reverend Meg Woodlock – Smith (Retired Methodist Minister) 01482 840842

Linguists: TBA

Medical Advice: Contact patients GP or use Ambulance Service

Pharmaceutical Advice: Morrisons Pharmacy, Victoria Road, Beverley 01482 874061

Volunteer Nursing: Vilborg Cleland 01482 846092

Four Wheel Drive Vehicles:-

Mrs L Bielby, 11 Church Rise, Skidby 01482 843348 07975 541671

Jon Kool, Highfield, Little Weighton Road, Skidby 01482 875747 07712 773700

Paul O’Connor 29 Orchard Road, Skidby 07867 697253

Industrial scale equipment / pumps / tools etc. These might be obtained from:

Jon Kool, Highfield, Little Weighton Road, Skidby 01482 875747

G O Foster Ltd, Middle Farm, Main Street, Skidby 01482 875309

JMJ Woodworking, Main Street, Skidby 01482 840103

Defibrillator - located at the Village Hall in an unlocked box. Yorkshire Ambulance Trust has been informed of the installation.

CONTACTING VULNERABLE PEOPLE

The following people / organisations may need to be contacted:-

Retirement Homes The Old Vicarage Residential Home, Main Street, Skidby 01482 876633

Primary School Skidby C of E Primary School, Main Street, Skidby 01482 846169

Skidby Pre School Playgroup (at the Primary School)

We have included an evacuation policy for Skidby School Appendix D

We may need to keep a list of vulnerable individuals eg persons with particular medical conditions.

APPENDIX A

TASKS IN AN EMERGENCY SHELTER

The tasks which will need to be carried out by the Emergency Team may include (but will not be limited to)

Check the shelter for cleanliness and safe operation
Man a “registration desk” to keep basic details of the people present to include a note of any special requirements they may have
Man a telephone / communications desk
Monitor BBC Radio Humberside (95.9FM)
Set up a rota of duties if the incident is prolonged
Pass on incident updates from the Incident Control Room
Provide basic welfare needs (eg simple refreshments)
Organise transport to and from the shelter
Organise a place for any media interviews (strictly voluntary) with victims to be OUTSIDE the Shelter
Provide for simple amusements eg board games, books, magazines
Provide separate accommodation for anyone bringing pets with them
Enforce a no smoking, no alcoholic drinks rule

APPENDIX B

Skidby CE Primary School

Evacuation Policy

The overall aim of this policy is to ensure the children’s safety and wellbeing should there be cause to evacuate the school premises in the event of an emergency situation. If the premises need to be evacuated, the following will happen:

There will be 5 rings of the school bell giving a warning to all staff that the school needs to be evacuated.

TEACHERS & TA’s

The class teacher and the TA should complete a role call of all of the children at school that day and line up the children as quickly and calmly as possible.

The teacher and TA will then calmly walk their children to the school gate (the first teacher to the gate will need to unlock) and walk directly to Skidby Village Hall to get the children to a safe place until any situation can be resolved.

HEAD OF SCHOOL / SCHOOL BUSINESS MANAGER

If a threat to the safety of the children is encountered, the SBM (Mrs Grady) will sound the alarm 5 times to indicate the school must be evacuated.

The SBM will then dial 999 if appropriate.

The SBM will contact Peter Roustoby (chair) 07929 006997

The SMB will then join the rest of the school to walk to the Skidby Village Hall, taking the evacuation pack with all the relevant parent and LEA contact numbers.

Under no circumstances should the children be advised if there is a potential threat to their safety, the children should be kept calm at all times.