ORDINARY MEETINGS

AGENDA 27TH JANUARY 2016

MEETING PAPERS

1. Report of the Planning, Contract and Works Committee Meeting, held on 13th January 2016
2. Minutes of the Ordinary Meeting, held on 16th December 2015
3. Bank Reconciliations, 9th December 2015 – 8th January 2016
4. Statement of Budget & Expenditure 1st April 2015 – 21st January 2016
5. 2016/17 Draft Budget (with 2015/16 for comparison)
6. Precept demand and % increase, (with 2015/16 for comparison) with figures for inclusion in NCC Council Tax Information Booklet (based upon draft budget presented)
7. Report of Markets meeting, held on 19th January 2016
8. Report of Events Group meeting, held on 19th January 2016
9. Rent Review Briefing (Letters tabled)
10. Tyne Valley Community Rail Partnership
11. PTCYPF Minutes, 18th November 2015
12. Report of the Pathforce Meeting, held on 18th January 2016

AGENDA 24TH FEBRUARY 2016

MEETING PAPERS

1. Report of the Planning, Contract and Works Committee Meeting, held on 10th February 2016
2. Minutes of the Ordinary Meeting, held on 27th January 2016
3. Bank Reconciliations, 9th January 2016 – 10th February 2016
4. Statement of Budget & Expenditure 1st April 2015 – 25th February 2016
5. Individual and Organisation Questionnaire (survey can also be completed on-line)
6. Letter from Guy Opperman MP
7. Report and recommendations, with attachments, including NCC Dog Orders in respect of dog fouling and dogs on leashes
8. Letter from Mrs Eileen Burn, Chairman, Northumbria in Bloom

AGENDA 30TH MARCH 2016

1. Report of the Planning, Contract and Works Committee Meeting, held on 9th March 2016
2. Minutes of the Ordinary Meeting, held on 24th February 2016
3. Bank Reconciliations, 10th February – 9th March 2016
4. Note on Highfield Park income
5. Statement of Budget & Expenditure 1st April 2015 – 25th February 2016
6. Summary of office improvements
7. Summary of changes to financial presentation
8. Option 1 and Option 2 for traffic calming measures on Western Avenue
9. Details of FREE energy monitors given by SICA to distribute to Prudhoe residents
10. Response from Northumberland Estates on rent increase for Castle Dene Allotments
11. Report of the cemetery meeting held on 10th March 2016
12. Minutes of the prudhoe pathforce meeting held in November

AGENDA 27TH APRIL 2016

MEETING PAPERS

1. Minutes of the Ordinary Meeting, held on 30th March
2. End of Year Bank Reconciliation 1st April 2015 – 31st March 2016
3. Bank Reconciliations, 10th March 2015 – 31st March 2016
4. Statement of Budget & Expenditure 1st April 2015 – 31st March
5. 2016 Statement of Budget and Expenditure 2016/17
6. Additional Balances
7. Insurance Policy Schedule 2016/17
8. Tyne River Crossing Responses
9. NCAB Update, 4th Quarter Update Prudhoe Report
10. Prudhoe Community Allotment Newsletter
     

AGENDA ANNUAL GENERAL MEETING - 25TH MAY 2016

MEETING PAPERS

1. List of committees, sub-committees and working groups for which representatives must be agreed, with current representative
2. List of outside bodies for which representatives must be agreed, with current representative
3. Prudhoe Town Council Standing Orders, adopted May 2015
4. Report of Financial Regulations Meeting held on 16th May 2016
5. Financial Regulations (as amended) May 2016
6. Internal Audit 2015/16
7. Minutes of the Ordinary Meeting, 27th April 2016
8. Report of the Planning, Contract and Works Committee, 11th May 2016
9. Bank Reconciliations, 1st April – 9th May 2016
10. Statement of Budget & Expenditure 1st  April 2016 – 19th May 2016
11. Report of Additional Balances
12. Report on Insurance Premium  Copy of Invoice for payment  Assets Register
13. Email response from Guy Opperman, 11th May 2016

AGENDA 24TH JUNE 2016

MEETING PAPERS

1. Prudhoe Town Council Standing Orders, amendments 33 and 78
2. Report of Financial Regulations Meeting held on 16th May 2016  APPENDIX
3. Financial Regulations (as amended) May 2016
4. Minutes of the Annual General Meeting, 25th May 2016
5. Report of the Planning, Contract and Works Committee, 8th June 2016
6. Bank Reconciliations, 10th May – 9th June 2016
7. Statement of Budget & Expenditure 1st  April 2016 – 23rd June 2016
8. Strengthening Local Government Transparency Consultation
9. Email launching major modifications consultation
10. Letter from Grant Davey

AGENDA 27TH JULY 2016  Additional Agenda item added

MEETING PAPERS

1. Minutes of the Ordinary Meeting, 29th June 2016
2. Bank Reconciliations, 10th June – 8th July 2016
3. Statement of Budget & Expenditure 1st  April – 21st July 2016
4. Annual Return – Section 1
5. Annual Return – Section 2
6. Annual Return - Appendix 1 and Appendix 2
7. Annual Return - Intermediate Review Questionnaire  
8. Internal Audit Report for Annual Return
9. 2015-16 Report on Financial Variances
10. Information on Centenary Fields initiative
11. Resident letter on speeding in Prudhoe
12. Database of requests relating to highways and transport
13. Email response from Ed Rollason to Council’s interest in public forum
14. CAB Quarter 1 2016/17 Report
15. Flyer for Tynedale Community Bank

AGENDA 28TH SEPTEMBER 2016

MEETING PAPERS

1. Minutes of the Previous Meeting
2. Report of the Planning Contract and Works Committee Meeting, 10th August 2016
3. Bank Reconciliations, 9th July – 9th September 2016
4. Statement of Budget & Expenditure
5. Notice of Conclusion of External Audit
6. BDL Ltd Issues Arising in Audit for Year Ending March 2016
7. RFO Action Plan for remedy of ‘Issues Arising’
8. Highfield Lane Consultation Letter and Map
9. Report of the Events Group Meeting, 6th September 2016
10. Minutes of Pathforce Meeting, 18th July 2016

AGENDA 26TH OCTOBER 2016

MEETING PAPERS

1. Land of Oak & Iron: Briefing
2. Closure of Evening Meetings: Draft Standing Order
3. Notice of Declaration of Vacancy: Cllr K Graham
4. Draft Minutes of the Ordinary Meeting, 28 September 2016
5. Draft Minutes of the Extraordinary Meeting , incorporating Planning, Contract and Works Committee, 12 October 2016
6. Correspondence and Issues Arising Report received (15 October 2016) from Mr P Basnett, Internal Auditor
7. Local Services Liaison: (i) Correspondence (7 October 2016) and (ii) Appendix sent on behalf of Paul Jones, NCC
8. Strategic Planning Applications: Notice of site visits 
9. Toilets at Road Ends: Correspondence (October 2016) between Cllr E Dobson and Paul Jones, NCC
10. Castlefields (North Wylam View / Northumberland Court) play area: Correspondence (October 2016) between NCC and Bellway 
11. It’s A Wonderful Life: Correspondence (September 2016) received by Cllr Mrs J McGee from Chalkman Productions

AGENDA 30TH NOVEMBER 2016

MEETING PAPERS

1. Draft Standing Order 29
2. Legal Advice relating to co-option when less than 6 months of term remains
3. Co-option Guidance
4. Draft Minutes of the previous meeting
5. Bank Reconciliations, 8th October – 9th November
6. Statement of Budget & Expenditure 
7. Explanation of minor issues raised by internal auditor
8. Precept Notification from NCC
9. Report of West Road Speed Survey carried out by NCC
10. Correspondence from Gentoo Homes
11. Correspondence from office of Guy Opperman MP
12. Report on roundabout taken from Highfield Park Toddler Area

AGENDA 14TH DECEMBER 2016

MEETING PAPERS

1. Planning Applications
2. Draft Minutes of the previous meeting
3. Statement of Budget & Expenditure
4. Movement of Money
5. Draft Budget Preview
6. Human Resources Meeting 26th July
7. Human Resources Meeting 23rd September
8. Human Resources Meeting 23rd November
9. Cemetery Sub-Committee Report
10. Events Group Meeting Report

AGREED

27TH JANUARY 2016

24TH FEBRUARY 2016

30TH MARCH 2016

27TH APRIL 2016

25TH MAY 2016

24TH JUNE 2016

27TH JULY 2016

28TH SEPTEMBER 2016

26TH OCTOBER 2016

30TH NOVEMBER 2016

14TH DECEMBER 2016