ORDINARY MEETINGS 2018

MEETING PAPERS

31st January 2018 (including the 2018/19 Budget and Precept)

AGENDA(click on the link to open the agenda and each associated paper)

1. Draft Minutes of the Ordinary Meeting (including Planning Matters), held on 13th December 2017
2. Draft Report of the Extraordinary Planning, Contract and Works Committee, held on 10th January 2018
3. Bank Reconciliations, 9th December 2017 – 9th January 2018
4. Statement of Budget & Expenditure 1st  April 2016 – 25th January 2018
5. Letter to NCC Estates – Asset Transfer
6. Mike Robbins email and Community Asset Transfer Policy
7. Response from Prudhoe Community Partnership
8. Main Drive and street name suggestions for phase two, Cottier Grange
9. Meeting with David Thomas (Gentoo), held on 5th January 2018
10. All committed spending for the remainder of the present financial year
11. 2018-19 Draft Budget proposal
12. Precept demand with figures for inclusion in NCC Council Tax Information Booklet (based upon draft budget presented)

28th February 2018 

AGENDA (click on the link to open the agenda and each associated paper)

1. Draft Minutes of the Ordinary Meeting (including Budget Meeting), held on 31st January 2018
2. Draft Report of the Planning, Contract and Works Committee, held on 14th February 2018 (to follow)
3. Email from Elections Office
4. Holly Kelleher (not available due to data protection)
5. Chris Barrett (not available due to data protection)
6. Co-option Best Practice, adopted May 2017
7. Notice of casual vacancy
8. Bank Reconciliations, 10th January – 9th February 2018
9. Statement of Budget & Expenditure 1st  April 2016 – 22nd February 2018
10. Current Membership of Committees, Sub-Committees and Working Groups with suggestion for filling vacancies on each 
11. The East Centre – Possible Asset Transfer
12. Report of Local Council Liaison Meeting
13. NCC Interim Position Statement - Planning
14. Letter from NCC ‘Call for Sites’
15. Prudhoe North and South - Strategic Housing Land Availability Assessment (SHLAA), February 2018
16. Mickley Strategic Housing Land Availability Assessment (SHLAA), February 2018
17. Minutes of Town Twinning meeting, 12th February 2018
18. Prudhoe Community Allotment Newsletter
19. Letter from Malcolm Chainey & Colin Moore
20. Minutes of East Tynedale Parish and Town Council Forum, 12th October 2017

28th March 2018 

AGENDA (click on the link to open the agenda and each associated paper)

1. Draft Minutes of the Ordinary Meeting (including Budget Meeting), held on 31st January 2018
2. Draft Report of the Planning, Contract and Works Committee, held on 14th March 2018
3. Email from Elections Office
4. Co-option Best Practice, adopted May 2017
5. Bank Reconciliations, 10th February – 9th March 2018
6. Statement of Budget & Expenditure 1st  April 2016 – 22nd March 2018
7. Letter from Ian Billham (Strategic Community Safety Manager)
8. Safer Northumberland Partnership (SNP) operational Community Safety Proposals
9. Pizza Oven request
10. Report of the East Centre Feasibility Group meeting (now disbanded), 9th February 2018
11. Report of the East Centre Working Group, 5th March 2018
12. Civic and Community Forum Leaflet
13. Report of the Democracy Working Group, 19th March 2018
14. Email from Ashley Brown concerning future of PTCYPF

25th April 2018 

AGENDA (click on the link to open the agenda and each associated paper)

1. Draft Minutes of the Ordinary Meeting, held on 28th March 2018
2. Draft Report of the Planning, Contract and Works Committee, held on 11th April 2018
3. Bank Reconciliations, 10th March – 31st March 2018
4. EOY Bank Reconciliation 1st April 2017 – 31st March 2018
5. Statement of Budget & Expenditure 1st  April 2017 – 31st March 2018
6. NALC Model Standing Orders
7. NCC Arrangements for dealing with standards allegations under the Localism Act 2011
8. Town Events Sub-Committee Meeting, 16th February 2018
9. Report of the Democracy Working Group, 16th April 2018
10. Report of PTCYPF Meeting, 21st March 2018

30th May 2018 

AGENDA (click on the link to open the agenda and each associated paper)

1. Draft Minutes of the Ordinary Meeting, held on 25th April 2018
2. Draft Report of the Annual General Meeting, including Planning Matters, held on 9th May 2018
3. Notice of casual vacancy
4. Internal Audit Report, Peter Basnett (Internal Auditor)
5. Review of Effective of Internal Controls (Cllr Tracy Gilmore, Cllr Holly Kelleher)
6. Section 1, Annual Governance Statement
7. Assets Register 2018
8. Section 2, Accounting Statements 2017/18
9. Explanation of variances
10. Notice of dates of Exercise of Public Rights
11. Bank Reconciliations, 1st April – 23rd May 2018
12. Statement of Budget & Expenditure 1st April 2018 – 24th May 2018
13. Shrewsbury Town Council Communications Policy
14. PTC Young People’s Forum, 18th April 2018
15. Proposal for Youth Forum from Cllr Angie Scott
16. MP Fitness, request to use Highfield Park
17. Cost and specification of recording device
18. NCC Town & Parish Council Liaison Meeting, 3rd May 2018

27th June 2018

AGENDA (click on the link to open the agenda and each associated paper)​

1. Draft Minutes of the Ordinary Meeting, held on 30th May 2018
2. Draft Report of the Planning, Contract and Works Committee, held on 13th June 2018
3. Bank Reconciliations, 10th May – 8th June 2018
4. Statement of Budget & Expenditure 1st April 2018 – 21st June 2018
5. Confirmation of By-Election being called and applicable dates
6. Report of Events meeting, held on 5th June 2018
7. Youth Provision – Summer Activities Proposal
8. Kellogg’s Isolation and Hunger Report
9. Guardian Article, July 2016
10. Humbles Wood Play Feature and Open Space
11. Map and Site Plan of area proposed for adoption and location map
12. Summary of historical decisions in relation to adoption of play area
13. Update on Lychgate War Memorial renovation
14. CAP Action Plan, June 2018
15. CAP Resident Survey

25th July 2018

AGENDA (please click on each item to open the document)

1. Draft Minutes of the Ordinary Meeting, held on 27th June 2018
2. Draft Report of the Planning, Contract and Works Committee, held on 11th July 2018
3. Bank Reconciliations, 9th June – 9th July 2018
4. Statement of Budget & Expenditure 1st  April 2018 – 18th July 2018
5. Notice of Election, Prudhoe West and Halfway Ward
6. Casual Vacancy Notice, Castledene and Eltringham
7. Report of East Centre Advisory Group, held on 11th June 2018
8. Prudhoe East Centre, Community Asset Transfer Application
9. Prudhoe East Centre, Risk Assessment
10. 2018/19 Planting and Maintenance costs and ‘continuing’ Annual Planting and Maintenance Costs for x 7 Black Planters, Mickley
11. Proposed Street Name Plan, Cottier Grange, phase 2
12. Cottier Grange, phase 2, Street Naming (emails)

26th September 2018

AGENDA (click on the link to open the agenda and each associated paper)​

1. Draft Minutes of the Ordinary Meeting, held on 25th July 2018
2. Draft Report of the Planning, Contract and Works Committee, held on 11th July 2018
3. Bank Reconciliations, 10th July – 9th August 2018
4. Bank Reconciliations, 10th August – 7th September 2018
5. Statement of Budget & Expenditure 1st  April 2018 – 19th September 2018
6. Statement of Person Nominated – Cassie Taylor
7. Result of Uncontested Election – Cassie Taylor
8. Report of joint meeting PCP/PTC, held on 25th June 2018
9. PCP Report
10. Report on Committees, Sub-Committees and Working Groups
11. Database of requests received
12. NCC Revised Speed Reduction Scheme for West Road and Errington Place
13. Draft Minutes of meeting, 16th July 2018
14. East Tyne T&P Council Forum , 5th July 2018
15. NALC County Committee, 23rd June 2018
16. Prudhoe Town Twinning, 18th July 2018

31st October 2018

AGENDA (click on the link to open the agenda and each associated paper)​

1. Draft Minutes of the Ordinary Meeting, held on 26th September 2018
2. Draft Report of the Planning, Contract and Works Committee, held on 10th October 2018
3. Draft Minutes of the​ Extraordinary​ Meeting, held on 24th October 2018
4. Bank Reconciliations, 8th September – 9th October 2018​
5. Statement of Budget & Expenditure 1st April 2018 – 25th October 2018
6. Churches Together – Funding Request for ‘The Christmas Journey’​
7. Summer Feedback
8. Notes from meeting held on 10th October 2018
9. Extract from June Ordinary Meeting minutes – Detached Youth Work
10. Expressions of Interest invitation – Detached Youth Sessions
11. Prudhoe Town Football Club – Summary of Landlord’s Inspection
12. Report of complaint received and details of planned action
13. Clerk’s Report on changes to the timing of Grant Aid Applications
14. Information already shared on PTC Website and via Social Media

28th November 2018

AGENDA (click on the link to open the agenda and each associated paper)​

1. Citizens Advice Northumberland (Prudhoe) Report Q1 & 2, 2018/19
2. Letter from Abi Conway, Citizens Advice Northumberland, for funding release
3. Draft Minutes of the Ordinary Meeting, held on 31st October 2018
4. Draft Report of the Planning, Contract and Works Committee, held on 14th November 2018
5. Northumberland Estates correspondence
6. NCC Planning Reference
7. Statement of Budget & Expenditure 1st  April 2018 – 25th October 2018
8. Interim Internal Audit 2018/19
9. Budget setting proposal
10. Casual Vacancy Notice, Castledene and Eltringham Ward
11. Cemetery and War Memorial Committee, 19th November 2018
12. Proposed changes to Edgewell Cemetery SLA, April 2019
13. Cabinet Paper
14. Report of Liaison Meeting, 8th November 2018
15. Report of last meeting, 25th October 2018
16. Report of last meeting, 17th October 2018
17. Notes from Prudhoe Community Partnership Meeting, 20th November 2018 (including report of conclusions and priorities from town survey).

12th December 2018

AGENDA (click on the link to open the agenda and each associated paper)​

1. Empowering Communities slides
2. Planning Applications Received
3.  Draft Minutes of the Planning, Contract and Works Committee, held on 14th November 2018
4.  Proposals regarding Prudhoe East Centre – terms of reference for work to be undertaken
5. Prudhoe East Centre – Terms of Reference
6.  Draft Minutes of the Ordinary Meeting, held on 28th November 2018
7.  Statement of Budget & Expenditure 1st April 2018 – 6th December 2018
8.  Fixed Budget Costs for information
9.  Letter from Paul Jones, Director of Local Service asking for feedback on proposals to charge for local services, including road closures for community events

AGREED MINUTES (click on the link to open the agenda and each associated paper)

31st January 2018

28th February 2018

28th March 2018

25th April 2018

30th May 2018

27th June 2018

25th July 2018

26th September 2018

31st October 2018

28th November 2018

12th December 2018